Based on Shimane University Action Guidelines and other related rules, we request that you respond as follows in order to prevent the infectious spread. The following is the current response, and may change depending on future changes in the situation. Please regularly check the Shimane University official website. In order to protect yourself and the people around you as well as prevent further spread, your understanding and cooperation are appreciated concerning the instructions below.
1. Infectious Spread Prevention in Daily Life (Updated November 30)
All students are required to cooperate as follows in order to prevent infection spread in their daily life, including on campus.
(1) Make sure to wear a face mask whenever going out.
・In order to prevent heat stroke and to stay healthy, you may take off a face mask when you are outdoors and have enough distance from others, depending on the outside temperature and humidity.
(2) Frequently sanitize or wash your hands and fingers.
・Always carry your own handkerchief or towel and do not share them with others.
(3) Avoid the Three C’s (1. Closed space with poor ventilation, 2. Crowded places with many people nearby, and 3. Close-contact setting such as close-range conversation.)
・Open doors and windows to ventilate.
・Do not organize or join any gatherings (especially ones with food and drinks) where participants are highly likely to have close contact.
【Reference】３つの密を避けるための手引き（厚生労働省）[PDF：1.36MB] (in Japanese)
・Refrain from part-time work at such places which tend to be crowded (1. Closed spaces with poor ventilation, 2. Crowded places with many people nearby, and 3. Close-contact setting such as close-range conversations.)
・Do not visit restaurants in busy areas where someone attends to you, live music clubs, karaoke bars and indoor sports facilities unless they take necessary prevention measures, such as ventilation, disinfection, measures to keep social distance between visitors, and entry restrictions following the infectious prevention guidelines set by each industry.
・Do not organize or join any gatherings (especially ones with food and drinks) unless necessary prevention measures are taken following the infectious prevention guidelines set by the industry. Also, refrain from organizing or joining any gatherings with more than 5 participants.
(Reference) Infectious Prevention Guidelines by Each Industry (in Japanese)
Also, be sure to follow the request by Shimane Prefecture Governor.
(4) Regularly check and record your body temperature at home to maintain good physical condition.
・If you do not have a thermometer at home, or have come to campus without checking your body temperature, visit the Health Service Center Matsue campus or guard post, or the Academic Affairs Division of the Faculty of Medicine at Izumo campus to check your body temperature.
・When necessary, download the Self-Health Checklist to monitor your health condition.
(5) Be cautious of the "5 situations" that increase the risk of infection
・The chart below shows the "5 situations" that increase the risk of infection Try your utmost to avoide these situations to lower the risk.
"5 situations" that increase the risk of infection [PDF：430KB]
(6) Always record your action history in preparation for positive case to be found around you.
・If necessary, download the action history record form below.
Action History Memo[XLSX：11.2KB]
・The university encourages to utilize the app COVID-19 Contact-tracing Application “COCOA” developed by the Ministry of Health, Labor and Welfare.
2. Infection Spread Prevention on Campus (Updated September 14)
In addition to No. 1 “Infection Spread Prevention in Daily Life”, be thorough on the following in order to prevent infection spread while you are on campus.
(1) In cooperation with faculty, ventilate class rooms and laboratories whenever possible.
・Remember to ventilate class rooms and laboratories by opening doors and windows.
(2) Be thorough with disinfection.
・Disinfectants are available everywhere on campus.
・Make sure to sanitize your hands and fingers when entering and leaving buildings, laboratories and class rooms.
・Refer to the video on the Health Service Center website.
【Reference】「With コロナでの研究室における注意点と消毒方法」 (in Japanese)
(3) Whenever possible, refrain from talking in shared indoor spaces.
・Refrain from talking in shared spaces where many people gather, such as class rooms and elevators.
(4) Be mindful of infection prevention even at lunch time and break time.
・As a rule, no dining is allowed in class rooms. However, there are designated class rooms open only for dining during lunch time from 12:05 to 13:00.
・When dining, avoid sitting in front of others, and use tables with acrylic partitions.
・Keep at least 1m away from others while dining and try to refrain from conversations.
・Disinfect the table after dining.
・Take your trash home and never leave it in class rooms.
・Utilize outdoor seats when the weather and outside temperature permits.
(5) If you feel sick, notify the university and immediately go home.
・If you feel sick, you are not allowed to enter campus.
・Follow the instructions in No. 4 “When You Feel Sick and Are Suspected to be Infected (including cases of entering Japan from abroad).”
・Consult the Health Service Center on when you can come to campus.
(6) Go home immediately if you have finished your reasons for coming to campus, such as attending classes.
・After returning home, gargle, and wash and sanitize your hands and fingers.
3. Entry to Campus (Updated September 14)
You may enter campus only when you have reasons such as attending classes, on condition that you follow the instructions in No.2” Infection Spread Prevention at Campus.”
You may enter campus if you have one of the following reasons, on condition that you follow the instructions in No.2” Infection Spread Prevention at Campus.”
1）You have prior permission to take online classes at campus, as you do not have any equipment or Internet setup at home.
2) You need to engage in education/research activity essential to your graduation that cannot be conducted online, which is specially approved by the dean of your faculty/graduate school.
3) You join face-to-face classes, which is specially approved by the dean of your faculty/graduate school.
4）You unavoidably need to use the library, cafeteria and shops on campus.
5）You are required by the university to come to campus.
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4. When You Feel Sick and Are Suspected to be Infected Travel within Japan (including cases of enterying Japan from abroad) (Updated November 30)
Be sure to notify the university following the flowchart when:
・You undergo a PCR or an antigen test;
・Your co-resident undergoes a PCR or an antigen test;
・ You have cold symptoms such as fever and/or cough, or you have problems with your sense of smell or taste;
・ You have strong drowsiness (malaise) or difficulty breathing (dyspnea);
・ You have had close contact with someone diagnosed with the novel coronavirus or diagnosed suspected to have the virus（*1）;
・ You enter Japan from a Level 2 or higher infected region（*2）;
・ You have had close contact with someone entering Japan from a Level 2 or higher infected region.
・ You have had contact with someone diagnosed with the novel coronavirus or someone diagnosed suspected to have the virus, and are going to receive PCR test.
・You have had contact with someone you live together with who has been diagnosed with the novel coronavirus or has been diagnosed suspected to have the virus, and are going to receive PCR test.
（*1） What is “close contact”?
Those who have had contact with a confirmed COVID-19 case during the past 2 days before the person developed symptoms, and those under any of the following conditions.
・Living with or spending long periods of time with a confirmed case (includes being in a car together or on the same flight)
・Those administering a medical examination, care or nursing care to a patient (a case) who is not following appropriate protection against infection
・Those with a high probability of having directly come into contact with contaminants such as respiratory secretions and bodily fluids of a confirmed case
・ Staying with a confirmed case for more than 15 minutes at a close distance (about 1 meter) without following appropriate protection against infection. (Comprehensive judgement on each case)
（Reference: Japan National Institute of Infectious Diseases’ survey）
（*2） Please check the Overseas Safety website (MOFA) below for more information on the infectious disease risk levels.
5. Travel within Japan (Updated April 16)
When travelling away from Shimane, make sure to inform your supervisor of your destination, length of stay, reason why you need to travel, prior to your travel.
However, refrain from travels from and to areas which Shimane University designates as Special Alert Infection Areas.
If you have unavoidably traveled to Special Alert Infection Area, stay at home for 10 days after returning to Shimane, record your health condition on the Self-HealthChecklist. Also, avoid unnecessary outings and contacts with others while staying at home.
If you have a negative result of a PCR or an antigen test that you take after returning to Shimane, you are not required to stay at home. (Continue monitoring your health condition with the Self-Health Checklist). If you woudl like a PCR or an antigen test, please contact the following.
Matsue Campus : Health Service Center Matsue Campus 0852-32-6568
Izumo Campus : General Affairs Division, Faculty of Medicine 0853-20-2023
or Student Affairs Division, Faculty of Medicine 0853-20-2093
【Special Alert Infection Area】（as of April 16）
Areas in red are the areas under a state of emergency or stricter containment measures. If an area is declared to be the said area during the applicable period, the area is designated as a Special Alert Infection Area immediately after the declaration. (The dates in parenthesis in the table indicate when an area is designated as a Special Alert Infection Area.
|Special Alert Infection Area|
|April 19 - 25||Miyagi, Tokyo, Kanagawa, Chiba, Yamanashi, Osaka, Kyoto, Hyogo, Okinawa|
|April 12 - 18||Miyagi, Tokyo, Kanagawa, Osaka, Kyoto, Hyogo, Kagawa, Okinawa|
|April 5 - 11||Miyagi, Osaka, Kyoto, Tokushima, Ehime, Hyogo|
|March 29 - April 4||Miyagi|
|March 22 - 28||Miyagi, Tokyo, Kanagawa, Saitama, Chiba, Osaka|
※Special Alert Infection Area is designated based on the standard below.
Standard: More than 5 new positive cases per 100,000 people within the past 1 week in the applicable prefecture, and more than 50% of new cases have an untraceable source of infection.
Update: To be made every Friday for the following week from Monday to Sunday. However, if an area is designated to be under a state of emergency or stricter containment measures during the applicable period, the area is designated as a Special Alert Infection Area immediately after the designation.
※Commuting and shopping across neighboring prefectures are exeptions if they are necessary for your daily life.
※Check FAQs regarding Travel within Japan below.
FAQs Regarding No.4 Travel within Japan (Updated November 30)[PDF：442KB]
※If you have started traveling before August 30, follow the previous rules. For more details, check the FAQs above.
If you unavoidably need to travel to said area, please especially be noted the following points.
・Be thorough on infectious prevention measures (wearing a mask, sanitizing hands and fingers, avoiding the “Three Cs”.)
・Avoid visiting busy areas at night.
・When organizing or joining any gatherings (especially ones with food and drinks), refrain from using such restaurants or facilities unless they take necessary prevention measures.
・Utilize the app COVID-19 Contact-tracing Application “COCOA.”
・After returning to Shimane, be thorough on health monitoring such as checking body temperature, and contact the university in case when you feel sick.
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6. Measures for Students when Ordered to Stay at Home (Updated April 27)
If you are ordered to stay at home concerning this notice, stay at home and contact the office of faculty or graduate school you belong to in order to seek for special consideration for classes/exams during the stay at home period.
Faculty of Law and Literature/Graduate School of Humanities and Social Sciences
Faculty of Education/Graduate School of Education Tel 0852-32-6035
Faculty of Human Sciences Tel 0852-32-6333
Interdisciplinary Faculty of Science and Engineering/Graduate School of Natural Science and Technology (Interdisciplinary Graduate School of Science and Engineering) Tel 0852-32-6255
Faculty of Life and Environmental Sciences/Graduate School of Natural Science and Technology (Graduate School of Life and Environmental Sciences) Tel 0852-32-6256
Faculty of Medicine Tel 0853-20-2085
Graduate School of Medical Research Tel 0853-20-2086
7．Extracurricular Activities (Updated September 14)
Extracurricular activities at Matsue campus have limited permission for only some clubs who meet the university guidelines and take the utmost infection prevention measures after August 8, 2020.
Although you are a Matsue Campus student and do not belong to any official club, you are still required to follow the above instructions as a member of Shimane University. Also, note that Matsue campus facilities, such as the athletic field, gymnasium and tennis courts are only open to designated official club activities and classes under the supervision of teachers.
Refer to the Faculty of Medicine website for the extracurricular activities at Izumo Campus.
※The above measures at both campuses may change depending on the future situation.
8．Job Hunting and Internship Program (Updated July 1)
（Matsue campus students）
〇 Job Hunting
If you travel for job hunting purposes, follow the rules as written in “No.2 Travel within Japan”, notify your supervisor of your destination, length of stay, reason why you need to travel (Example: attending final interview). Also, submit “就活移動届” to the Career Section, Center for University Higher Education, Shimane University.
Refer to Career Section, Center for University Higher Education website. (in Japanese)
〇 Internship Program
If you wish to join internship programs this summer, you are recommended to join non-face-to-face programs, such as ones conducted online, in order to prevent further spread. If you unavoidably need to join a face-to-face program, follow the prevention instructions given by your host. Also, be thorough with wearing a face mask and sanitizing your hands and fingers, even without instruction. Continue monitoring your health and recording your activity (where you went and who you met) for 2 weeks after joining the internship program.
For those who join internship programs, even if they are short-term or non-face-to-face, be sure to watch the video titled “インターンシップ事前指導“ on Moodle prepared by the Career Section, Center for University Higher Education, Shimane University. Once your participation to the internship program is confirmed, submit the form “インターンシップ参加届.”
インターンシップ参加届 (in Japanese)
（Izumo campus students）
Refer to the latest post titled “学生の皆さんへ 医学部新型コロナウイルス感染症対策委員会報告” and check the section “病院見学，マッチング・採用試験のための移動について”. Consult with your supervisor in advance, then submit the application to the Academic Affairs Division, Faculty of Medicine for approval.
Response to COVID-19 (Izumo campus) (in Japanese)
9．Overseas Travel (Updated September 14)
Cancel all travel (including private travel) to Infected Disease Risk Level 3 regions, and unnecessary, non-urgent travel to Level 2 regions.
Please check the Overseas Safety website (MOFA) below for more information on the infectious disease risk levels.
https://www.anzen.mofa.go.jp/ (Japanese only)
Please note that some countries/regions set travel restrictions for the Japanese and for people traveling from Japan.
【For foreign nationals】
If you unavoidably need to travel to an Infected Disease Risk Level 2 or 3 region, your travel is permitted as an exemption only when you meet all the following requirements.
☑ You have resident status in Japan.
☑ You pledge to comply with additional epidemic prevention and control measures before leaving Japan.
☑ You receive a Receipt for request of re-entry from the Immigration Services Agency of Japan.
☑ You have obtained a re-entry permit from the country/region designated as subject to denial of landing.
※Consult with your supervisor or the International Exchange Division.
10. Abolish Prejudice against Patients (Updated September 14)
Strictly refrain from unjust discrimination, bullying and abuse regarding infected patients. Be considerate of the human rights of those infected and never spread information from unknown sources or personal information on the internet and social media.
【Reference】Stop Prejudice and Distrimination Against Those Affecter With COVID-19 (Shimane Prefecture Government website)
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11. Other Notes (Updated August 3)
・Regularly check the Shimane University official website for the latest information.
・Izumo campus students are required to check the Faculty of Medicine website as well.
The above measures are based on information on the websites of relevant ministries and agencies, but the measures may change in the future. Please check the information you need, and be careful to calmly deal with unnecessary anxiety and confusion caused by questionable information.
・Ministry of Health, Labor and Welfare Home Page
・Shimane Prefecture Govetnment Home Page COVID-19 information
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