Points to Note Relating to Prevention of the Infectious Spread of Novel Coronavirus 【All Faculty and Staff】

公開日 2021/10/29

Based on Shimane University Action Guidelines and other related rules, we request that you respond as follows in order to prevent the infectious spread. The following is the current response, and may change depending on future changes in the situation. Please regularly check the Shimane University official website. In order to protect yourself and the people around you as well as prevent further spread, your understanding and cooperation are appreciated concerning the instructions below.
 

1. Infection Spread Prevention in Daily Life (Updated October 19, 2021)

2. Infection Spread Prevention on Campus (Updated October 19, 2021)
3. Education and Research Activity (Updated April 1, 2021)

4. Travel within Japan (Updated October 29, 2021)
5. Overseas Travel (Updated September 14, 2020)

6. Measures for Faculty and Staff Not Attending Work (“Work Ban”) (Updated April 1, 2021)
7. Organizing Meetings (Updated July 1, 2020)

8. Organizing Events(Updated April 1, 2021)
9. Campus Entry of Non-Shimane University Members (Updated October 19 2021)
10. Daily Life (Updated October 29, 2021)

11. Abolish Prejudice against Patients (Updated September 14, 2020)
12 Measures for Newly Employed Member (Updated October 19, 2021)
13. Other Notes (Updated August 3, 2020)
 

1. Infection Spread Prevention in Daily Life (Updated October 19, 2021)

・Always wear a face mask while on campus. (Non-woven masks are recommended.)
・Sanitize or wash your hands and fingers when entering buildings, laboratories, class rooms, before and after the use of the toilet, before and after eating, and before and after use of shared equipment. Use your own handkerchief or towel.
Check your body temperature at home. If you feel sick, you are not allowed to enter campus. Be sure to notify the university following No. 2 “Infection Spread Prevention in hen You Feel Sick and Are Suspected to be Infected (including those who have entered Japan from abroad).”

・Utilize the app COVID-19 Contact-tracing Application “COCOA” developed by the Ministry of Health, Labor and Welfare.

https://www.shimane-u.ac.jp/en/docs/2020062300038/

・Make sure to avoid making your laboratory or office crowded (1. Closed spaces with poor ventilation, 2. Crowded places with many people nearby, and 3. Close-contact setting such as close-range conversations.)

 

Examples:

                 〇 Ventilate at least twice every hour

    〇 Frequently disinfect the facility and equipment

    〇 Arrange seats with at least 1 meter away from each other

    〇 Utilize shields or partition boards


How to Avoid the “Three Cs”


Note the "5 situations" that increase the risk of infection, which the Novel Coronavirus  Infectious Disease Control Subcommittee proposed to the Japanese Government. In particular, except when in the act of eating, drinking and smoking, be thorough with wearing a face mask and ventilation of break rooms, smoking spaces and locker rooms. 

"5 situations" that increase the risk of infection [PDF:430KB]

 


2. Infection Spread Prevention on Campus (Updated October 19, 2021)

Be sure to notify the university following the flowchart below when: 

  Flowchart when you feel sick or are suspected to be infected[PDF:486KB]
・ You undergo a PCR or an antigen test;
・ Your co-resident undergoes a PCR or an antigen test;

・ You have cold symptoms such as fever and/or cough, or you have problems with your sense of smell or taste;

・ You have strong drowsiness (malaise) or difficulty breathing (dyspnea);

・ You have had close contact with someone diagnosed with the novel coronavirus or diagnosed suspected to have the virus(*1);

・ You enter Japan from a Level 2 or higher infected region (*2);

・ You have had close contact with someone entering Japan from a Level 2 or higher infected region.
 

(*1) What is “close contact”?

Those who have had contact with a confirmed COVID-19 case during the past 2 days before the person developed symptoms, and those under any of the following conditions.

・Living with or spending long periods of time with a confirmed case (includes being in a car together or on the same flight)

・Those administering a medical examination, care or nursing care to a patient (a case) who is not following appropriate protection against infection

・Those with a high probability of having directly come into contact with contaminants such as respiratory secretions and bodily fluids of a confirmed case

・ Staying with a confirmed case for more than 15 minutes at a close distance (about 1 meter) without following appropriate protection against infection. (Comprehensive judgement on each case)

(Reference: Japan National Institute of Infectious Diseases survey)

(*2) Please check the Overseas Safety website (MOFA) below for more information on the infectious disease risk levels.

https://www.anzen.mofa.go.jp/  (Japanese only)

Download the Self-Health Checklist to monitor your health condition.

 Self-HealthChecklist[DOCX:20.8KB]
 

3. Education and Research Activity (Updated April 1, 2021) 

・Refer to this page for Points to Note on Education and Research Activity (Updated September 14) (SU intranet).
・Refer to this page (in Japanese) for Points to Note for the Activity outside the Campus (Updated March 8) (SU intranet).
・Refer to this page (in Japanese) for sanitization at class rooms.
・If necessary, utilize “Checklist when Using Classroom for Face-to-face Classes” below.
Checklist when Using Classroom for Face-to-face Classes [DOCX:17.9KB]
 

4. Travel within Japan (Updated October 29, 2021)

Follow the instructions below for business trip, training and private travel within Japan.

・When you travel to outside Shimane, notify your affiliation of your destination and duration before and after the travel. After returning to Shimane, monitor and record your health condition on the Self-HealthChecklist for 14 days.
・Carefully reconsider travel plans to the areas under the state of emergency declaration or quasi-emergency measures, and the areas where local governments are requesting citizens to refrain from non-essential, non-urgent outdoor travel.
    *the areas where local governments are requesting citizens to refrain from non-essential, non-urgent outdoor travel: None (source: Shimane Prefecture Government website)
・You need to work from home (or stay at home for those who work at the university hospital) for 14 days after returning to Shimane if you unavoidably joined dining and drinking in groups of 17 people or more (except for cases where there is a maximum of 6 people per table, and there is no movement among tables) in the areas under the state of emergency declaration or quasi-emergency measures. However, if you have a negative result of a PCR or an antigen test that you take 7 days (in principle) after returning to Shimane, you are not required to work from home.

If you would like a PCR or an antigen test, please contact the following.

Matsue Campus :  Health Service Center Matsue Campus (Email: health(at)soc.shimane-u.ac.jp)
Izumo Campus :  General Affairs Division, Faculty of Medicine 0853-20-2023


If you travel to outside Shimane, please especially be noted the following points.

・Be thorough on infectious prevention measures (wearing a mask, sanitizing hands and fingers, avoiding the “Three Cs”.)

・Avoid visiting busy areas at night.

・When organizing or joining any gatherings (especially ones with food and drinks), refrain from using such restaurants or facilities unless they take necessary prevention measures.

・Utilize the app COVID-19 Contact-tracing Application “COCOA.”


* The univesity has terminated the university's original designation of the "Special Alert Infection Area" as of October 18, 2021. However, in the case that you have stayed in the designated areas during the period in the chart below, stay at home and monitor your health condition for 14 days after returning to Shimane.

Period applied

Special Alert Infection Area
Oct. 18 Osaka
Oct. 11 - 17 Tokyo, Kanagawa, Chiba, Osaka, Okinawa
Oct. 4 - 10 Tokyo, Kanagawa, Chiba, Yamanashi, Osaka, Okinawa


5. Overseas Travel (Updated September 14, 2020)

Cancel all travel (including private travel) to Infected Disease Risk Level 3 regions, and unnecessary, non-urgent travel to Level 2 regions.

Please check the Overseas Safety website (MOFA) below for more information on the infectious disease risk levels.

https://www.anzen.mofa.go.jp/ (Japanese only)
 

Please note that some countries/regions set travel restrictions for Japanese nationals and for people traveling from Japan.

【For foreign nationals】
If you unavoidably need to travel to an Infected Disease Risk Level 2 or 3 region, your travel is permitted as an exemption only when you meet all the following requirements.
<Requirements>
           ☑ You have resident status in Japan.
           ☑ You pledge to comply with additional epidemic prevention and control measures before leaving Japan.
           ☑ You receive a Receipt for request of re-entry from the Immigration Services Agency of Japan.
           ☑ You have obtained a re-entry permit from the country/region designated as subject to denial of landing.
   ☑ You have notified of your travel and obtained prior permission from the head of your affiliation.

6. Measures for Faculty and Staff Not Attending Work (“Work Ban”) (Updated April 1, 2021)

The measures for staying at home and not attending work (“Work Ban”) are for people who are ordered to stay at home concerning this notice.
 
Faculty and Staff Member Rules for Staying at Home and Not Attending Work 20210401[PDF:505KB]
 

7. Organizing Meetings (Updated July 1, 2020)

While online meetings are recommended, small group (with participants filling 50% or less of the room capacity) face-to-face meetings are permitted with utmost care to prevent the infectious spread.


8. Organizing Events (Updated April 1, 2021)

The events organized by Shimane University and scheduled during the 2021 First Semester should be thoroughly discussed regarding whether they should be held or not. This will be decided by the authorized event organizer, while following this university’s points of notice, and requirements by the Japanese Government and the Shimane Prefecture Government.

In addition, note the following points when organizing an event.
 

【Points to note when organizing an event】

 ○Thoroughly avoid the “Three Cs” taking the participants’ movement into account, e.g. at the time of entering and leaving the event.

 ○Make sure that everyone involved in the event checks their body temperature at home, and ask them to refrain from joining the event if they have symptoms, such as a fever.   

○Request the participants to install COCOA, a COVID-19 contact tracing app, prior to the event.

 ○Be sure to obtain the participants’ contact information.

 ○Ask participants to wear a face mask whenever possible, e.g. exemption for heat stroke countermeasures.

 ○Request participants to be thorough on prevention measures, such as frequently sanitizing and washing their hands.
 

The above may change depending on future changes in the situation of the infectious spread.


9. Campus Entry of Non-Shimane University Members (Updated October 19, 2021)

When necessary, campus entry of non-Shimane University members is permitted under the condition that they follow the requirements below. As a rule, they are also required to have contacted their counterpart at Shimane University in advance.
Carefully reconsider accepting visitors from the areas under the state of emergency declaration or quasi-emergency measures.
 

・Wear a face mask

・Deny entry of those who feel sick

・Check body temperature at home

・Be thorough with sanitizing hands and fingers

・Avoid the “Three C's”
 

10. Daily Life (Updated October 29, 2021)

・Refrain from visiting restaurants in busy areas where someone attends to you, live music clubs, karaoke bars and indoor sports facilities unless they take prevention measures, such as ventilation, disinfection, measures to keep social distance between visitors, and entry restrictions following the infectious prevention guidelines set by each industry.

・Refrain from organizing or joining any gatherings (especially ones with food and drinks) where participants are highly likely to have close contact.

・Avoid face-to-face lectures you give at other universities, unless necessary prevention measures are taken following the infectious prevention guidelines set by the industry.

・Organize or join gatherings (especially ones with food and drinks) after confirming necessary prevention measures are taken following the infectious prevention guidelines set by the industry. 
・You may dine in groups of 16 people or fewer (or with no limitation as long as there is a maximum of 6 people per table, and there is no movement among tables.) However, carefully reconsider organizing such gathering. If you unavoidably organize such gathering, be through on on the prevention measures.
・Though Shimane Prefecture Government has ended its request to refrain from eating or drinking with non-residents of Shimane, carefully reconsider organizing such gathering. 
・Be sure to follow the request by Shimane Prefecture Governor.

Request by Shimane Prefecture Governor

(Reference) Infectious Prevention Guidelines by Each Industry (in Japanese)
 

11. Abolish Prejudice against Patients (Updated Septemeber 14, 2020)

Strictly refrain from unjust discrimination, bullying and abuse regarding infected patients. Be considerate of the human rights of those infected and never spread information from unknown sources or personal information on the internet and social media. 
【Reference】Stop Prejudice and Distrimination Against Those Affected With COVID-19 (Shimane Prefecture Government website)


12. Measure for Newly Employed Member (Updated October 19, 2021)


Those who are newly employed are requested to monitor and record health condition for 14 days after coming to Shimane to prevent infectious spread. However, if you unavoidably joined dining and drinking in groups of 13 people or more in the areas under the state of emergency declaration or quasi-emergency measures 14 days prior to your arrival in Shimane, you need to work from home (or stay at home for those who work at the university hospital) for 14 days after returning to Shimane. If you have a negative result of a PCR or an antigen test that you take 7 days (in principle) after coming to Shimane, you are not required to work from home. If you would like a PCR or an antigen test, refer to 4. Travel within Japan .



13. Other Notes (Updated August 3, 2020)

・Regularly check the Shimane University website for the latest information.
・Related websites

The above measures are based on information on the websites of relevant ministries and agencies, but the measures may change in the future as the Infection Disease Risk Level is raised or lowered. Please check the information you need, and be careful to calmly deal with unnecessary anxiety and confusion caused by questionable information.

 

《Related Website》

 ・Ministry of Health, Labor and Welfare Home Page

  https://www.mhlw.go.jp/english/
   ・Shimane Prefecture Government Home Page COVID-19 information
       https://www.pref.shimane.lg.jp/emergency/gaikokujinnsienn/information_covid19.html

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Contact

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COVID-19 Countermeasures Headquarters Office

TEL:0852-32-9797